SharePoint, Teams, and OneNote for Remote Business Collaboration

In today’s world, employees want and need to work in a secure environment no matter where it is or what device they are using. They also appreciate being involved in work that is both enriching and fulfilling. When the tools used in a project improve collaboration and the level of excellence of the work, teams will be even more satisfied and have a greater sense of being appreciated. They will be more likely to remain with the company. Indeed, it’s up to the organization to empower its employees, and, in most cases, this means that teams must have the necessary and highest quality collaboration and productivity tools. SharePoint, Teams, and OneNote; collectively, provide integrated collaboration across devices and locations.

Microsoft Modern Workplace Solutions for Collaboration and Communications

Microsoft SharePoint, Teams, and OneNote work together to improve:

• Organizational productivity
• Employee satisfaction
• Seamless communication
• Better collaboration across locations and platforms
• The security and integrity of data and systems

The modern workplace is changing at lightning speeds and is encouraging teamwork, new business models, and is insisting on the most up-to-date security measures. Company-owners want the right digital tools to support their employees wherever they are. Indeed, employers want to encourage productivity, collaboration, and engagement, and now they can.

Microsoft Apps

OneNote

OneNote gets your work organized in notebooks divided into notebooks, sections, and pages. Additionally, OneNote revises the notes using type, highlighting, or ink highlighting type, or ink commentary. This app helps users never miss an inspiration flash.

Users can share the notebook pages, ideas, and can continue to create with team members. The app also includes To-Do tags, the ability to mix media, and allows for clipping and saving with a single click. OneNote has the capability of being shared through the teams to other members of the organization. Receivers can edit and comment with full tracking, enabling collaborative notetaking and eliminating the need to consolidate or “compare notes”

SharePoint Online

Microsoft has transformed the traditional SharePoint, long known as an intranet platform into a cloud-based service that assists businesses manage and share content, applications, and knowledge. SharePoint Online aims at empowering teamwork, finding information more quickly, and collaborating across the company seamlessly. SharePoint is the file sharing infrastructure behind Teams, proving document co-authoring, versioning, and automatic backup and restore.

Governance

More information concerning SharePoint includes:

• Microsoft guidance on moving SharePoint 365 from SharePoint Server, or other cloud providers to OneDrive in Microsoft 365
• How to connect existing on-premises Share Point sites to SharePoint in Microsoft 365
• Help with configuring SharePoint for your governance policies and standards
• Lastly, preventing the loss or exfiltration of essential data in emails and emails

Collaboration

Microsoft 365 shares various options to assist users in creating secure and useful file collaboration that meets the needs of your business. SharePoint has templates for two types of sites, communication, and teams. Further, SharePoint team sites can be managed through Microsoft Teams. Then, document management travels through Office 365, and communication is managed by Exchange, allowing legacy tools, security, and management to continue working.

Microsoft Teams

Microsoft’s collaboration software also includes:

• Yammer (an internal social media platform)
• Exchange and Outlook (email, calendar, and contact management)
• Microsoft Teams (Replaces Skype for Business for chat,, meetings and calling)

To create a team from an already existing team, you will need that team’s membership, mailbox, site, and notebook. You can get updates and changes information at Microsoft 365 Roadmap and Microsoft Teams Blog.

Microsoft Teams can be a powerful game-changer in your business. Still, the mass adoption stage, along with other steps in the implementation of MS Teams, must commence after all the issues that can occur with new software are ironed out. It is a prudent idea to view the Transforming Knowledge Sharing with Microsoft Teams video co-hosted by Kristin San Ramon, an Agile IT Modern Workplace expert.

The four main features included in Microsoft Teams for businesses are:

Teams’ Features

The team administrator has a unique URL. Then, they send the URL to the group members.

Messaging

Members can create messaging channels with their unique topics, members, discussions, images, and more. There is also a private message option. Third-party services can connect to Messaging, such as Bing News, Facebook, Twitter, and MailChimp.

Calling

Members can communicate by way of landlines and mobile phones. In fact, video conferencing, voicemail boxes, VoIP, and instant messaging are all possible.

Meeting

Meetings are occur using Teams or by integrating the Microsoft Outlook plugin. This plugin allows non-members to join meetings, as well. Once a member signs into the channel, they will see the meeting in progress if the gathering is ad-hoc.

An Example of Office 365 Success

Kiromic, a Texas-based biopharmaceutical company focused on combating cancer, needed some IT assistance. The growing global team at Kiromic wanted a comprehensive and reliable email and scheduling solution with ample storage. Also, the company required:

• Remote access to mobile devices
• Ample training
• Consolidation of all communication in one secure solution
• Lastly, more opportunities to collaborate throughout the organization

Agile IT worked with the Kiromic team through a test migration. But adopting the movement of a team in multiple time zones was going to be a challenge.

“The best part was [Agile IT] held our hands through this process, which was very scary at times,” an executive assistant said. “We have people who work all over the world. For it to go as smooth as it did, while we were undergoing another major project, and for Agile IT to be so available, is invaluable.”

Collaboration and Communication

It was Henry Ford who said: “Coming together is a beginning, staying together is progress, and working together is success.”

According to Adi Gaskell, writing for Forbes, a Stanford study found that even a suggestion of working together can fuel motivation. Indeed, people working together toward a common end seem to be enjoying what they are doing and are persistent in completing the task.

Agile IT

Our company offers communication tools for businesses.  At this time, Agile IT holds 17 Gold Competencies, including Collaboration, Content, and Communications. That’s why we get excited about innovations like Modern Workplace. Partnering with Microsoft means that our company can offer the best service, suggestions, and advice for our customers who are looking for new ways to collaborate and communicate in their businesses.

Now is the time to begin using SharePoint, OneNote, and Teams for secure collaboration and communication. Thus, to get started on deploying Modern Workplace for your organization, schedule a call today.