Back

American Cancer Society Boosts Efficiency with Office 365

stylefontsize 10ptdivOffice 365 isnt solely for forprofit businesses Nonprofits education and government can also greatly...

4 min read
Published on Sep 9, 2014
American Cancer Society Boosts Efficiency with Office 365

Office 365 isn’t solely for for-profit businesses.  Non-profits, education, and government can also greatly benefit from a move to the Cloud.  The American Cancer Society, one of the US’s largest non-profits, estimates that it will save $1.5 million this year alone, just because of a switch to Office 365.  If you’ve been waiting to make the move to Office 365, now is the time to act.  Start saving today- contact Agile IT for your free consultation with one of our Cloud Migration Experts.

The American Cancer Society is a community-based grassroots organization. We have people in thousands of communities around the country who are dedicated to our mission to create a world with less cancer and more birthdays. That’s one of the things that make us so special: Wherever people are impacted by cancer—that’s where you’ll find us. In fact, extending a human touch is the essence of our research, fundraising, and outreach efforts, which are all about working together to save lives.

 

While the grassroots nature of our organization is the foundation of our success, it also has a downside. Over the 100 years of our existence, we had evolved into an organization with 11 divisions plus our headquarters in Atlanta. Before we moved to Microsoft Office 365, each division operated differently, using its own business processes and technology stacks. And, while many of our fundraising and mission delivery programs were the same, the way they were run was completely different. One example is our Relay For Life® program—one of the largest fundraising events in the world. Each division hosts a Relay For Life program in its region, but local offices used distinct processes, reporting tools, and collateral, in addition to varied communication and collaboration technologies.

 

At the American Cancer Society, we pride ourselves on spending as much of our donor dollars as possible on lifesaving programs and research, but our organizational structure had become an inefficient use of funds. Our staff members were struggling, too. Because people were wrestling with their communication and collaboration tools, they had less time for connecting with patients, constituents, donors, and volunteers.

 

On the IT side, we had nearly 200 physical servers across the country that supported Lotus Notes. Our technology was loosely cobbled together, difficult to support, and cost prohibitive for the organization. About two years ago, we decided to consolidate our business practices across the 11 divisions and headquarters. Our challenge was to gain the benefits of working as one entity while retaining the grassroots, personal touch that is our hallmark. We evaluated the marketplace and looked at multiple solutions. It quickly became clear that Office 365 was the right choice.

 

We now have a cloud-based communication solution that integrates with all our devices. Our Office 365 solution has completely changed the landscape of our work environment. For example, my team now uses Microsoft Lync Online for our weekly meetings, and we can easily include key members from across the country. We use Office 365 to collaborate on spreadsheets, documents, and Microsoft Project files, and team members share desktops so we can review information that ensures we’re on schedule and budget. I’m also more productive now. When I need to speak to colleagues in the field, I can quickly see who is available, start a meeting, and receive expert feedback immediately.

 

In terms of costs—specifically hardware, software, maintenance, and renewals—we’re going to save about [U.S.]$1.5 million year after year. That’s a lot of money that we can now channel into lifesaving programs.

 

Office 365 has also reduced our risk. The IT team is the guardian of proprietary cancer research data and complex financial information for the entire American Cancer Society organization. I feel comfortable now knowing that I have a world-class resource behind me to help keep our information secure. By using Office 365, we’ve transferred the responsibility for data security to Microsoft. They can manage and maintain it better, faster, and cheaper than we can.

 

The future looks even more exciting. In the summer of 2014, we’ll be rolling out two more Office 365 features that will save us even more time and money. Our worldwide coalition of partners will soon be able to take advantage of the federation capabilities provided in Lync Online. Connecting with partners across this communications platform will be an excellent opportunity to extend our knowledge and expertise on a global scale.

 

For more information, read the American Cancer Society case study.

This post has matured and its content may no longer be relevant beyond historical reference. To see the most current information on a given topic, click on the associated category or tag.

Related Posts

Common Questions About Azure Migration Answered

Common Questions About Azure Migration Answered

Get answers to the most common Azure migration questions. Learn about costs, best practices, security, compliance, and troubleshooting cloud migration challenges.

Apr 29, 2025
3 min read
AVD vs W365 in GCC high reducing your CMMC scope

AVD vs W365 in GCC High Reducing Your CMMC Scope and Simplifying Compliance

Comparing AVD vs W365 for GCC High? Learn how each can reduce your CMMC assessment scope and simplify security and compliance management in government environments.

Apr 28, 2025
7 min read
Office 365 License Comparison: Business Plans Vs. E5, E3 and E1

Implementing Cybersecurity Policies for CMMC Compliance and Managing CUI

CMMC compliance requires well-documented cybersecurity policies. Learn how to implement security controls, create an SSP and POA&M, and manage Controlled Unclassified Information (CUI).

Apr 25, 2025
7 min read
CMMC compliance for DoD contractors

CMMC Compliance Requirements for DoD Contractors and Subcontractors in the Defense Industry

CMMC compliance is mandatory for DoD contractors and subcontractors. Learn about certification levels, requirements, and the consequences of failing to meet compliance.

Apr 24, 2025
6 min read
How to prepare for a CMMC compliance audit

CMMC Compliance Audit Preparation: A Complete Checklist for Small Businesses

Preparing for a CMMC compliance audit is critical for DoD contractors. Use this checklist to perform a gap analysis, assess CMMC readiness, and prepare for a Level 2 assessment.

Apr 23, 2025
8 min read
FAR CUI vs CMMC Understanding

FAR CUI vs CMMC Understanding the Differences and Overlaps

FAR CUI and CMMC both focus on protecting sensitive federal data, but they have key differences. Learn how they work together and whether FAR CUI compliance aligns with CMMC.

Apr 15, 2025
10 min read

Ready to Secure and Defend Your Data
So Your Business Can Thrive?

Fill out the form to see how we can protect your data and help your business grow.

Loading...
Secure. Defend. Thrive.

Let's start a conversation

Discover more about Agile IT's range of services by reaching out.

Don't want to wait for us to get back to you?

Schedule a Free Consultation

Location

Agile IT Headquarters
4660 La Jolla Village Drive #100
San Diego, CA 92122

Secure. Defend. Thrive.

Don't want to wait for us to get back to you?

Discover more about Agile IT's range of services by reaching out

Schedule a Free Consultation